International Shipping Document Checklist
Having the right paperwork is one of the fastest ways to prevent shipping delays. This checklist covers the most commonly required documents for international cargo, personal shipments, and vehicle transport so your shipment can clear smoothly from origin to destination.
Shipping Documents You’ll Most Often Need
These three categories cover what most shipments need to move without hold-ups.
Commercial Shipments (Business Cargo)
Typically requires an invoice, packing list, and clear product details for customs classification and duties.
Personal Shipments (Household & Gifts)
Often needs identification, a content list, and proof of destination contact details especially for door-to-door delivery.
Vehicles & High-Value Items
May require ownership proof, export paperwork, and destination import requirements before a booking can be confirmed.
Document Checklist Before Shipping
- Government-issued photo ID (shipper + receiver, if needed)
- Commercial Invoice (for business shipments)
- Packing List / Itemized Contents (clear descriptions + quantities)
- Shipper & Consignee details (full address + phone/email)
- Destination clearance details (tax ID, IEC, EIN, etc. if applicable)
- Proof of value (receipt/order confirmation if requested)
- Special permits (batteries, food, cosmetics, chemicals, etc.)
- Vehicle docs (ownership + title/registration when shipping vehicles)
Frequently Asked Questions
A commercial invoice shows value, seller/shipper details, and what’s being sold/shipped for customs. A packing list focuses on what’s inside each box/crate (quantities, weights, and packaging details).
Sometimes. If items are new or high-value, customs may ask for proof of value (receipts or order confirmations) even for personal cargo.
Yes. Missing details (vague item descriptions, no values, or incorrect consignee info) can cause customs holds, rework, or delays.
Avoid generic terms like “parts,” “stuff,” or “misc.” Use clear descriptions like “men’s cotton shirts,” “LED light fixtures,” or “used kitchen utensils.”
Need Help With Your Shipping Paperwork?
If you’re unsure what documents apply to your shipment, we can review your cargo details and confirm exactly what’s needed for booking and customs before pickup is scheduled.